Who are obliged to make declarations and for which properties

Users of the digital declaration application are:

a) natural persons owners, usufructuary, lessees, sub-lessees of land and other uncovered areas, located:

i) in areas within approved landscaping plans, ii) in areas within the boundaries of settlements without an approved landscaping plan, iii) in areas within a radius of one hundred (100) meters from the boundaries of cases a) and b), following informing the competent forestry service, and iv) outside the plan of fields with buildings, for the lands that are not subject to the provisions of the forestry legislation, according to the forest map of the area and following informing the competent forestry service.

How to submit declarations

Those liable to submit the declaration will need to fill in their personal Taxisnet access codes and the National Land Registry Code (KAEK) of the plot or the coordinates of the plot, if the plot is located in an area where the Land Registry is not in operation (i.e. cadastral registration is in progress or pending).

Specifically, in order to enter a plot cleaning declaration, the interested party must select the “Submit Declaration” field.

The debtor must choose if he is a) owner or b) usufructuary / lessee / sublessee, while in the property selection field, if the plot has a CAEK that is suspended, then the CAEK must be entered and the “Search” button must be selected.

To find the KAEK, those interested can connect to the digital service of the Hellenic Land Registry. If the KAEK is valid, the digital service will automatically fill in the details of the plot. Otherwise, if the plot is located in an area where the Land Registry is not in operation (ie the land registration is in progress or pending), then the interested party selects Coordinates (EGSA’87 template).

If the plot is located in an area where the Land Registry is not in operation (i.e. the land registration is in progress or pending), interested parties can enter the coordinates, X and Y (EGSA’87 standard) of a point according to the instructions provided on the website and then press “Search”. In the “Entering Coordinates – Message” field, the following message will appear: “The coordinates you entered belong to a plot of land that has not yet been registered in the Greek Land Registry.”

This message is simply informative and means that the remaining details of the plot (Province, Municipality, etc.) cannot be filled in automatically by the Greek Land Registry and must therefore be filled in by the debtor.

In the “Insert Coordinates and plot data” field, if the cleaning declaration concerns the entire plot, then in the “Declaration concerns” field, select the Whole plot. Otherwise, you select Vertical Properties where you should enter your vertical properties.

In the next step, Declarant Details, the details of the interested party are filled in automatically. In case some of the data are missing, he can enter them himself.

In the third step, the obligee declares the fire safety actions he has carried out. He should complete all fire safety actions by selecting YES or NO/NOT REQUIRED. Also, he should consent to the text “I hereby declare that I have done ….” as the submission takes the place of a responsible declaration.

Finally, he should select “Submit” in order to get a successful submission screen with the statement code.

Simultaneously with the successful submission, the declaration, following receiving an electronic stamp from the services of the Ministry of Digital Governance, is sent to the citizen’s inbox. Only one declaration per plot is allowed each year.

It is reminded that the cleaning process includes the felling and removal of dry and broken trees and branches, as well as branches that are in direct contact with buildings, the thinning of brush vegetation and the transport of cleaning residues and flammable materials.

Controls by the Municipalities

With on-site checks, the Municipalities will identify the gross plots and then through the digital platform they will be able to cross check if the citizens have submitted a declaration of cleaning and inform them of their obligation to proceed with work.

In addition, the platform will enable anyone interested to monitor whether the rules for cleaning uncovered spaces are being followed.

Owners are required by the current provisions to cut branches that protrude into the road or rural network, making it difficult for fire engines, ambulances, garbage trucks and any other vehicle to pass.

In case of non-compliance, all the actions provided for by the current legislation will be taken with the imposition of fines, as well as the charging of cleaning costs in any cases where this is done by the cooperation of each municipality.

In the event of a false statement, citizens will be faced with stiff fines that will start at 1,000 euros, while in some cases they may reach up to 54,000 euros.

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