2023-09-15 14:39:26
Sending professional documents without any fault is a guarantee of professionalism and seriousness. The use of the spelling and grammar checker then becomes essential to guarantee your reliability. The Futura editorial team invites you to learn how to use them effectively.
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When we write letters, CVs, professional reports or even personal messages, precision in our communication is essential. Spelling and grammatical errors can not only alter the meaning of our writing, but also reduce the credibility and seriousness of our documents. This is why using an effective spelling and grammar checker has become a necessity in today’s digital world.
Microsoft Word, one of the most popular word processing tools, is widely used for creating business and personal documents. Whether you own the classic version with the Office license or opt for the flexibility of the Microsoft 365 online version, Word offers powerful spelling and grammar correction features to help you eliminate annoying errors. But how to take advantage of this essential tool and filter all the errors so that nothing is missed.
Enabling the spelling and grammar checker in Microsoft Word is quick and easy.
Launch Microsoft Word (for a Microsoft Office 2019 license) and open the document you want to work in. In most cases, Word will automatically check your spelling and grammar as you type. Incorrect words will be underlined with a red wavy line and grammatical errors with a green wavy line. Word can also automatically correct some common errors. For example, if you type “teh”, Word will automatically correct it to “the”. To accept the correction, press the “Enter” key or space bar.
If you want to check the entire document or a specific part, select the text, go to the “Review” tab in the ribbon at the top, then click “Spelling & Grammar.”
Several suggestions are offered in the right column. The user then has the option to ignore (just this time or on the entire document) and leave the mistake if it is intentional, or if the word is simply not recognized by Word’s dictionary. It is also possible to integrate this new word into the dictionary so that it is no longer considered a spelling or grammatical error.
It is also possible to go to the automatic correction options to configure the corrector as you wish. It is possible to automatically correct accented capitals, ignore words that contain numbers, report word repetitions, replace certain symbols with others and many others.
Customizing Word Editor in Microsoft 365
Editor is an advanced spelling and grammar correction feature in Word, available in the Microsoft 365 online versions. As with the desktop version, spelling errors are underlined in red and grammatical errors in blue. If you click on one of the underlined words, the proofreader suggests different corrections, but if you want to go more into the settings, go to the “Revision” tab and click on “Editor”.
The strength of Microsoft 365 is the advanced correction tools, available only in the Premium version of the office suite. In particular, you can choose the writing style, such as “Formal” or “Informal”, depending on the tone of your document. Select the types of suggestions you want to include, such as clarity, conciseness, grammar, vocabulary, etc.
If you write in multiple languages, you can choose the proofing language. Additionally, you can adjust the desired register and writing style of your document, such as “friendly”, “professional”, etc.
It is also possible to adjust the Microsoft Editor settings in terms of agreement, use of auxiliaries, spacing, commonly confused words, etc.
Conclusion
Effective use of the spelling and grammar checker in Microsoft Word can transform the quality of your documents. Eliminating spelling and grammatical errors strengthens the credibility of your writing and allows for clear and professional communication. Whether you’re using the classic version of Word with the Office license or the Microsoft 365 online version, these features are just a click away to help you create impeccable documents.
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