2023-06-20 19:10:44
Digital and economic transformations are getting faster and faster and make companies seek agility in processes. Therefore, leaders need to adapt to stages, platforms and strategies that bring this fluidity. Automation, personalization and customization have become essential, directly impacting a company’s workflows and routines, aiming to generate time savings, service quality and resource savings.
From there, the digital signature emerged, a technology available to sign digital documents with legal validity and computational guarantees. A Signaturit study shows that companies adopting this system model save an average of between 55% and 78% on expenses such as supplies, management and subscriptions.
According to Felipe Soares, Director of the ElevaSign digital signature platform, this type of signature is nothing more than “a technological resource that allows an individual or legal entity to electronically sign documents proving their identity”. In addition, the signature also serves to generate integrity and authenticity to a document quickly and securely, without the need for paper and pen, thus contributing to sustainability.
With it, processes gain more reliability, as the technology that surrounds it uses cryptographic keys from a digital certificate, protecting information and conferring legal validity. And this can now be done via WhatsApp, SMS and other practical formats.
Types of documents for digital signature
The growing adoption of technology in processes has meant that almost any and all documents can be replaced from paper to digital, as long as they are authenticated with a digital signature. Contracts with customers, partners, suppliers and franchises may have legal validity with digital identification, in addition to powers of attorney; medical reports and certificates; balance sheets and reports; Real estate lease, purchase and sale contracts; and much more. According to Felipe Soares, there are 4 factors that contribute to Brazilian companies, of different sizes, adopting the digital signature today.
agile processes
With a digital signature, the process of preparing documents, contracts and collecting signatures from the parties involved becomes faster, as the necessary data for the procedure are in the digital environment, allowing the process to be carried out online. Through online signature services, for example, users can dynamically automate workflows and forms, leveraging the automated generation of contracts and documents.
Legal validity and security
The technology behind digital signatures ensures that electronic documents and processes are formalized quickly, safely and with legal validity, in compliance with laws, ethical standards, internal and external regulations of the parties involved, and also with the General Protection Law of Personal Data (LGPD). This means that companies, organizations or individuals can process files and documents in the virtual environment with the guarantee of authenticity, integrity, security and compliance, with resources that track access and possible data leaks. This is due to the technology involving cryptographic keys of a digital certificate, protecting information and conferring legal validity.
Optimized costs
Studies and numbers don’t lie when they show that the difference between solid companies and those that are financially unstable is what they do to reduce costs, in addition to investing in innovation and adopting tools that speed up processes. In addition, costs with displacement, courier, post office, carriers, notary offices can also be drastically reduced. According to data from the ElevaSign platform, with the use of the online signature platform, users have more than 97% reduction in processing and signature time and about 85% in cost reduction.
Sustainability
According to data from the Food and Agriculture Organization of the United Nations – FAO, in 2021 world paper production was 518.4 million tons. And for the production of this volume, an enormous amount of water is spent in the production of so much paper, involving water in almost all stages of paper manufacturing. Another relevant factor that involves the production of paper are the trees, although most of the paper is the result of reforestation, part of it is produced with raw material from ecologically important forests, contributing to the loss of biodiversity.
The production and use of paper, mainly by large companies, generate unsustainable effects on the environment, which include deforestation, consumption of enormous amounts of electricity and water, atmospheric pollution and waste generation: about 26% of landfill waste toilets is paper. The digital signature is an ally in the sustainable production of documents, with less CO2 released into the environment by reducing the use of cars, motorcycles and transfers.
Complementary content: E-book “Everything you need to know about Digital Signature”:
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