2023-06-08 22:00:00
You must audit a new supplier or a supplier in your panel for selection reasons or to assess the suitability of meeting your requirements. The supplier audit, or second party, to be constructive, must be seriously prepared by both parties.
What should be reviewed and prepared before the audit? How to choose the audit team? When and how to carry out the audit? How to use the results of the audit?
Steps :
Step 1: Trigger the supplier audit
The supplier audit can be carried out at different stages of the relationship:
to select a new supplier; to help a supplier who is having difficulty meeting your customer requirements; to delegate all or part of the checks to the supplier (supplier quality assurance); to support the supplier in developing new products or increasing its production capacity .
An audit can therefore be triggered at different times in the relationship with the supplier and will, in all cases, be planned in agreement with the supplier concerned.
To note
Ideally, the possibility of an audit should be provided for in the clauses of the contract binding the supplier to the company.
Step 2: Prepare for the supplier audit
Defining the audit team The decision to carry out a supplier audit does not rest solely with the quality department. The purchasing or production department, in particular, often asks the quality department to set up a supplier audit. Depending on the situation, the supplier audit team (1 to 3 p…
Step 3: Perform the supplier audit
Even if the supplier audit posture is different from that of the internal audit, with regard to the method and the stages of implementation, the approaches are almost identical (see Conducting an internal audit). Hold an opening meeting The meeting to open a supplier audit, an even further step…
Step 4: Track audit results
Writing the audit report The audit report may include: the audit references (audited entity, date, auditor(s), people who participated in the audit); a reminder of the audit objectives and the conclusion general information arising from the findings; the detailed description of each finding…
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Don’t step out of your role as an auditor! This is one of the difficulties of this role: remaining objective, precise and factual, not passing judgment or giving solutions. Rely on the documents presented and the information given by the auditees as well as on the requirements of the…
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