2024-07-15 21:59:11
In the 12-month period, from May 2023 to April this year, the accumulated appreciation in the rental price of commercial buildings was 7.69%, which indicates the maintenance of the upward trend in costs, since in the accumulated period of 2023 the appreciation in rental prices was 5.87%, the highest annual result of the indicator since the beginning of the historical series in 2013.
In addition to freeing up space, which is increasingly expensive and above the main indexes used to adjust property rental values, storing physical documents with a specialized company also increases their security. External document storage solutions are not limited to a space allocation service. “Storage also includes a document indexing system, which allows tracking and managing the inventory of physical records,” explains Inon Neves, senior vice president of Access Brasil.
Security in document storage
The location of the archive depository must be easily accessible and have security measures once morest imminent dangers, avoiding, for example: areas at risk of gales and other bad weather, and flooding, such as riverbanks and basements; areas at risk of fires, near gas stations, gas depots and distributors, and irregular constructions; areas near heavy industries with high levels of air pollution, such as oil refineries; areas near strategic facilities, such as industries and depots of ammunition, war material and airports.
“Having information stored in a safe location, regulated by national and international data security standards, provided with all the necessary infrastructure for storage, guarantees the integrity of the information and keeps it free from threats such as fires, electromagnetic fields, theft, robbery, improper access, corrosive gases, smoke, dust, and excessive humidity”, explains Neves.
Records relating to documents are also incorporated into an information system, such as a database, and retrieval systems must be broadly compatible. According to Neves, “a centralized indexing system helps to find a document more quickly and allows for the creation of a timeline table and identification of the life cycle. This makes it easier for those responsible for each area to know exactly which documents are archived.”
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