2023-11-24 01:00:56
Gmail and Outlook have the ability to create templates. Having the right templates in place can improve operational efficiency and simplify communication. So how do you create a template? This time, we will introduce the method for Gmail and Outlook.[Today’s work hack is recommended for these people! ]Those who want to know how to create templates for Gmail and Outlook Those who want to know the types of templates that should be prepared Today’s work hack: Use templates in Gmail and Outlook to streamline replies How to create templates in Gmail Steps is as follows. Log in to Gmail. Click the gear icon in the top right corner and select “Show all settings”. When the “Settings” screen opens, select “Advanced” from the tabs at the top. Scroll to the template section and click the “Enable” option next to it. Open a new email and enter the content you want to save as a template in the email body. Click the three dots (…) icon at the bottom right of the new message window. You will then be presented with template options; click on “Save draft as template” to save. When sending a template, you can access it by clicking Template from the same three-dot menu in the new message compose window. Here are the steps to create a template in Outlook: Open Outlook and open a new email composition screen. Enter the message content to use as a template. This includes the greeting, body text, signature, etc. Once you’ve finished typing your message, go to the File menu and select Save As. When you select “Save As”, a dialog box will appear. Here, select “Outlook Template”. Name your template and enter a file name. Then click “Save”. To use a template, click “New Item” on the Outlook home screen and select “Other Items” from there. Click “Select Form” and in the dialog box, find the “Display as” drop-down menu and select “User Template” from there. This will open the template you created. Templates that are useful to have on hand Of course, create templates using themes that you use frequently. Examples of useful template usage include: A template that acts like an out-of-office notification, letting you know that you’re unavailable but responding when possible. Templates for delegating tasks. Templates for sending weekly and monthly reminders and updates. These templates can help you increase efficiency and simplify communication. Having the right templates will help you keep your messages consistent and save time. Read more articles regarding today’s work hacksIn the series “Today’s Work Hacks,” you can get your work done faster and more efficiently! We deliver shortcuts, usage, and ideas for tools, apps, and OS. A stress-free way to organize your inbox using Gmail labels[Today’s work hack]| Lifehacker Japan Maximize searchability in Gmail.How to identify unread emails in seconds[Today’s work hack]| Lifehacker Japan
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