2023-09-26 02:30:54
Back on an unavoidable phenomenon in the tertiary sector
The flex office leads to a nomadic work environment, organized according to the day’s activities. It generates new encounters, in an organization which thus promotes horizontality: in the flex office layout, you change neighbors regularly, it is even possible to find yourself next to your manager, the CEO or the HR manager. Advantages that are not always so obvious…
After an introduction devoted to the evolution of ways of working and the change in the concept of work in the world of the future, Sharvy gives recipes and practical examples to know what to really prioritize to succeed in your flex office project.
« If employees favor teleworking, on the other hand, what is presented to them as compensation for deserted premises, the flex office, sometimes has difficulty being appreciated. Any change naturally arouses resistance and criticism, before becoming established in morals. Question of presentation and implementation … Flex office really cannot be improvised. It is the objective of this guide to guide deployment: advantages, prerequisites, risks, best practices and feedback ».
59% of French companies plan to move to flex office
The flex office symbolizes a world of work in full reorganization. The end of offices as we have always known them makes it possible to integrate social and environmental concerns. It offers more flexibility, while improving quality of life and well-being at work. However, real estate and development expenses are necessary. One more reason to negotiate the shift carefully, because the new organization will generate installation costs, undoubtedly before we see the savings generated by the reduction in occupied space (rent, heating, air conditioning, electricity, etc.).
When workstations are no longer definitively assigned, once on site, all you have to do, in principle, is choose your anchor point for the day, to begin your tasks. Sharvy, which offers businesses a workspace optimization application, facilitates these daily space allocations, taking into account all the specific constraints of a location, a team, or an organization. We arrive already knowing where we are going to sit, without fear of not finding a place and wandering in the corridors…
« With 8 golden rules to follow to successfully transition to flex office, Sharvy takes a look at sensitive subjects, and offers a solution for optimizing workspaces, which allows everyone to reserve their desk before arriving on site. place ».
The flex office, in 5 figures
60%: the average occupancy rate of a company’s offices in Europe. In the lead, France with an occupancy rate of 66%.
A portion of teleworking has become the norm within companies, with 2 days on average.
For 77% of employers and HR managers, teleworking has become a card to play to attract and retain generations Z (73%) and Y (67%) who make teleworking a non-negotiable criterion.
59% of French companies are considering switching to flex office, and are considering reducing the surface area occupied by 25% to 30% by this means.
Today, there are on average 7 workstations for 10 employees (what we call the overrun rate is 0.7).
The 8 golden rules of flex office
You will identify the expectations and needs of employees. A co-constructed and shared flex office charter, you will propose. A reorganization of work spaces, you will carry out. A calculation of the office proliferation rate, you will not forget. A position for each employee, at any time of the year, you will ensure. On the digital ecosystem, you will not skimp. A culture of mutual respect, you will create. A Test & Learn phase, you will achieve.
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