Electronic document management (EDM)
An effective solution for the company
A true collaborative tool par excellence, EDM is today one of the most effective means of harmonizing the company’s data processing process. User-friendly and practical, EDM ensures the real-time collaboration of the various stakeholders to meet objectives, perform a task or… validate information. Electronic document management is therefore essential in many organizations. Here’s why.
Reliability, trust and more
So many advantages, starting with the time saved when you decide to opt for the GED! Indeed, with the increasing dematerialization of documents or the democratization of office automation and communication tools within companies, the implementation of an EDM system is also the basis, the best way to centralize your data and operate in digital format. A new way of doing things that makes day-to-day work more fluid and allows better control over the sharing of information and its validation. However, it is undoubtedly the possibility of indexing, tracing and controlling information which is already a guarantee of security and reliability. It is obvious that in such a context, protecting your information to the standards desired by your company – since EDM guarantees the preservation of documents – is the last link in the chain for the dissemination of data to be perfectly secure.
Hence the interest that all the actors in your organization are aware of the major challenge of a GED and that they make it, above all, a convincing and lasting experience. The objective of such a change being ultimately, to collaborate in confidence and in complete transparency. Verdict? By choosing the right EDM solution, you guarantee the reliability of collaborative processes as well as the security of your information.
From increased efficiency to increased productivity
Another significant advantage of an EDM platform for your employees to be more productive is that they can have access to effective tools. Efficiency being measured by the fact that they provide the necessary functionalities and information in a minimum of time. Let’s not forget that… Time is money!
Thus, a perfectly mastered GED makes it possible, for example, to instantly find the right version of a document, to share data with other people or even to harmonize the various documentary mechanisms. So many attractive attributes that lighten the process and allow you to get to the point.
A scalable and customizable matrix
To cope with changes in the business and its processes, the tools you use must be scalable. They must adapt to new uses without disrupting processes. Better still, they must involve all of the company’s stakeholders by drawing inspiration from the so-called agile method for designing a matrix that is fully in line with the company’s various businesses. Acquiring a good EDM tool therefore means taking a step forward by adopting a solution that you can configure according to user needs and that can be infinitely personalized as operations are carried out.
Optimal governance
To eliminate the use of paper media for internal communication, nothing better than using an EDM tool. The latter makes it possible to share scanned documents in the blink of an eye. File sharing is therefore one of the main collaborative functionalities of EDM. Consequently, you guarantee the efficiency of internal communication by reducing latency and ensuring the reliability of shared information. In addition, the use of EDM allows you to keep track of all internal communication flows. If something goes wrong, you can quickly spot where it went wrong and make the necessary corrections. As such, we can mention the difficulty of indexing data in different formats such as sound, video, etc.
And finally, for your EDM tool to lead you straight to success and a successful return on investment, the last step is to invest in the support and training of your employees.
A step forward towards operational excellence
Maximizing profitability, productivity and performance starts with eliminating waste. Dematerializing internal processes reduces the use of paper. This leads to significant savings in terms of investments for the acquisition, printing and storage of paper. Then, by implementing a GED system, you eliminate the time wasted searching for documents and information. You guarantee that your employees have immediate access to all the information they need. Ultimately, EDM is one of the most effective tools enabling companies to achieve operational excellence.
Blog article / by Maria CHRAÏBI/ Master II Electronic Commerce Unistra/Edge, Casablanca, Morocco